Resources


Auditor General Guidance
Review by Counsel
Sample Board Resolution
Merchant Category Codes (MCC)
Potential Areas for Card Usage

Frequently Asked Questions
School Entities Currently Using EasyProcure Cards
Implementation Guidelines

Electronic Resource Center (ERC) at www.pasboerc.org

This searchable site provides a vault of information in various formats, including guide books, procedures, tables and forms. See what other schools are doing in regards to procurement card programs by following these three easy steps:
1. Click the “Search” button
2. Click the “Search Categories and Type” button
3. Under Select Category, choose Purchasing/Procurement

Schools are already using procurement card programs. Here is what they have to say…

“Procurement cards are an excellent tool for school districts to use to track expenditures and control costs. These cards offer an efficient and effective way to target purchasing needs in advance and to provide immediate payment to vendors, particularly for those low volume purchases for which multiple invoices and purchase orders might otherwise be necessary. The financial streamlining these cards can provide is vital for us as we try to make our operations more and more efficient. The use of the cards can be controlled by vendor, by amount and by employee, which gives us the control we need while, at the same time, giving employees the opportunity to make the purchases they need. The ability to combine these kinds of purchases onto a single, monthly electronic payment with no card fees is also a real plus in our continued efforts to be cost effective.”

Dr. Jeffrey Miller
Superintendent, Methacton SD

“The use of district procurement cards has grown the past few years at Garnet Valley because teachers and supervisors appreciate the convenience of the P-Card. In the business office, invoice processing time, petty cash disbursements and month-end accounting have been reduced. Our P-Card vendor provides us with summary and detailed transaction lists to expedite our journal entries. P-Cards have fostered a positive workplace environment, while cutting district processing costs.”

Thomas E. Delaney, CPA, PRSBA
Business Administrator, Garnet Valley SD

“EasyProcure combines the convenience and efficiency of P-card purchasing with no-fees and rebate opportunities that are unmatched in the education purchasing industry. It is truly a value added product in every sense of the word.”

Patrick M. Sable, PRSBA
Asst. to Exec. Dir. for Finance, Allegheny IU#3
PSDLAF Chair